Board Meeting February 9, 2016
Members Present: Jeff Monks, Jim Willmann, Kay McMurry, Caroline Limaye, Shannon Posern, Michael Hall
Plant Sale - Everything ordered and deliveries have been set up.
- 5500 herbs, few more to plant.
- Whittlesey gave us a deal and discount compost, $900 for all the compost.
- Vendors are being contacted to signup for a space.
- There will be a table at triangle farmers market the Wednesday before the sale to advertise.
- advertise.
- Promotion -
- Banner across Lamar.
- Bob Easter is working with the local neighborhood associations.
- Volunteers - Call for volunteers will be in the weeder this week.
- Michael created a check list binder for future plant sales in the office.
Financial
- We are in overall great shape.
- 40 people have not paid their plot fee and/or unworked hours fee. Carol will send an email reminder. After a week, it will be handed over to the zone coordinators.
- Rebate - When a member resigns from the garden, they must fill out the withdraw form
to receive a rebate.
- Need to upload an updated withdraw form and contract to the website
- Make up work day was a success. We will have another make-up day in the future.
- Waivers -
- Board will look at the creating guidelines for waivers.
- To receive a waiver, the gardner's application must receive a higher than majority of board approval to pass, 2/3.
- Fee waiver - Gardeners must be in good standing, have been at the garden for at least a season, and worked assigned hours. The gardener should, if able, agree to work extra service hours in exchange for a waiver.
- Board will look at the creating guidelines for waivers.
Plot Coordinator
- New quarter plots in zone 10 were created by splitting an oversized full plot.
- Currently have 31 people on the waiting list.
- 1 quarter and 1 half plot available.
- To preserve fairness with fees, we will waive administration fees on quarter plots to make the fees more proportional.
- Start charging at the first full month for plot fees.
Education Committee
- Fermentation Class - February 13
- Literature in the Garden - February 20
Other Issues:
- Missing base board in the trailer - Need to plug holes to prevent rodents.
- Missing produce - We need to get signs to inform visitors not to pick.
- Randy found beer bottles and cigarettes in the trash. Alcohol and smoking is prohibited in the garden. We will look at adding a sign that informs visitors of this policy.
- Little library - The board will accept the little library that was offered the garden by Austin Public Library. We will make arrangements to pick up and display.
- We will be adding a common herb garden and butterfly garden in front of the trailer.